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Deanery Vehicle Rental Form

Catalyst Catholic makes its vehicles available to Catholic organizations within the New Albany Deanery. These vehicles are reserved for ministry purposes only and are not permitted for personal use. Available vehicles include:

  • 12-passenger van (including driver)

  • 15-passenger activity bus (including driver)

  • Tow-behind trailer

Once your request is submitted, you can expect a response to this request within 1-2 business days. Please remember that the Catalyst office is closed on Fridays.

If not available at this time, please bring to vehicle pick up during normal business hours or by appointment.

If not available at this time, please bring to vehicle pick up during normal business hours or by appointment.

Van / Trailer Use Agreement:

Eligibility & Reservations

  • Available free of charge to Catholic organizations in the New Albany Deanery (first-come, first-served). Priority is given to Catalyst Catholic ministries, then parish youth ministry programs.

  • Not for personal use.

  • Reservations are tracked on the Catalyst Catholic calendar and through online registration found at www.catalystcatholic.org/resources

  • Pick up at Catalyst Catholic (101 St. Anthony Dr. / Mt. St. Francis, IN) during business hours for pre-trip inspection.

  • Return to Catalyst Catholic. After hours, keys may be placed in the office dropbox.


Vehicle Capacity


    • Van: up to 12 passengers (including driver, includes a permanent 2-inch hitch)

      • Activity Bus: up to 15 passengers (including driver, limited storage space)

      • Trailer: up to 6,000 lbs; load front-to-back with the heaviest items near the hitch. (Trailer is equipped with a two-inch ball hitch.)


Driver Requirements

  • Minimum age 25 with a license and proof of insurance on file.

  • Name a substitute driver for long trips.

  • If an accident occurs driver pays ½ insurance deductible (max $500).

  • Must obey traffic laws, no cell phone use, and ensure all passengers wear seatbelts.

  • The activity bus is a non-CDL vehicle. However, a test drive is recommended before use.

  • Catalyst Catholic reserves the right to restrict or deny any driver or borrower.


Responsibility & Maintenance

  • Catalyst Catholic will provide regular upkeep for all vehicles, including oil changes, tire care, and routine maintenance. When more extensive repairs are needed, Catalyst Catholic will arrange for professional services.

  • Borrowers must report any damages or maintenance needs to the Catalyst Catholic staff upon return.

  • Tolls will be billed to the borrower; avoid toll bridges when possible.

  • Return with a full fuel tank (diesel for the bus) and clean interior (vacuum/wash if needed). Unsatisfactory return will result in $100 cleaning fee and/or refueling costs invoiced to parish.

  • Catalyst Catholic is not liable for unsecured items left in vehicles.


Equipment Provided

  • Van / Activity Bus: insurance/registration in glove box; first aid kit, tissues, cleaning supplies, jumper cables in trunk.

  • Trailer: registration inside near fuse panel; wheel chocks and security locks provided.


Best Practices for Driving the Bus/Van

  • Allow extra travel time; larger vehicles accelerate and brake more slowly.

  • Drive gently—avoid sharp turns and sudden stops.

  • Watch for clearances: the vehicle is taller, wider, and longer.

  • Park in larger, well-lit areas; avoid backing up when possible.

  • No distractions—assign another adult to assist with directions/passengers.

  • In case of emergency, call 911 first, then notify Catalyst Catholic staff.

  • Treat all vehicles and equipment with care and respect as ministry tools.